UNIVERSITY EXAMINATIONS g S.L.327.88 1
SUBSIDIARY LEGISLATION 327.88
UNIVERSITY EXAMINATIONS REGULATIONS
14th November, 1997
LEGAL NOTICE 181 of 1997, as amended by Legal Notices 30 of 1998
and 201 of 2002.
Citation.
Examinations Regulations.
Applicability.
Amended by:
L.N. 30 of 1998;
L.N. 201 of 2002.
2. These regulations shall be applicable from May 2002
onwards.
UNIVERSITY EXAMINATIONS REGULATIONS
1. General Provisions
1.1 The subjects of the examinations shall be those prescribed
in the relevant regulations.
Amended by:
L.N. 201 of 2002.
1.2 Unless otherwise provided in the regulations for a
particular course:
(i) examinations shall be held in two sessions: normally
in June and in September;
(ii) candidates shall be required to complete their
examinations for the particular academic year in these
two sessions;
(iii) if a candidate is absent in one or more subjects in any
session other than a June session for a reason
considered by the Senate to be valid and beyond his
control, and there is no regular session of the same
examination within the next twelve months, he shall be
allowed instead to sit for such subject or subjects at a
special session;
(iv) if a candidate is absent in a June session for a reason
considered by the Senate to be valid and beyond his
control, the Senate may allow the candidate to opt to
sit all the examinations that he would have had to sit in
June, as a first sit in the September session, or to sit
the missed examination under re-sit conditions in
September,
provided that a Dean together with the Head of
Department concerned may, with the approval of the
Rector, concede that a candidate sits the missed
examination/s at a special session to be held within
two weeks from the day when the missed examination
was held;
(v) if in order to be eligible to take the final Examinations,
a student lacks one element such as a credit for one
study-unit, the Rector, on the advice of the dean or
2 g S.L.327.88 UNIVERSITY EXAMINATIONS
other equivalent academic officer of the University,
may authorise the taking of that examination with such
provisions as are deemed necessary to ensure adequate
compensation for the aforesaid missing element;
(vi) regulations 1.2(iii) and 1.2(iv) shall apply  mutatis
mutandis  in the case of absence in examinations that
are held in other sessions of examinations that are
exceptionally held on dates other than June or
September.
Boards of 
examiners.
2.1 There shall be a Board of Examiners for each subject of
examination.
2.2 ( a ) The Board of Examiners shall normally be composed
of the head of the department, or the co-ordinator of
the area of studies which provides the main part of the
tuition, as chairman, and of two other examiners;
provided that the Senate, on the advice of the Faculty
Board concerned, may recommend to Council to
increase the number of examiners in any particular
subject.
( b ) Where the Senate considers it appropriate, additional
examiners shall be appointed for specific parts of the
examination. Such additional examiners shall
participate in the deliberations of the Board of
Examiners but only insofar as they concern those parts
of the examination in which they were involved.
( c ) External examiners, where appointed, shall be
additional to the normal complement of the Board of
Examiners.
( d ) A teacher who is not a member of the Board of
Examiners may be required by the Board to assist them
in any part of the examination in the subject he
teaches.
( e ) Where appropriate a Faculty Board shall appoint a
moderator of examinations, assisted by a sub-
committee provided that this provision shall always
apply in the case of examination of dissertations.
2.3 ( a ) A member of a Board of Examiners (including paper
setters and markers) shall be disqualified from
examining:
(i) if he is related to a candidate by consanguinity
or by affinity to the third degree inclusive;
(ii) if he has been, at any time during the academic
year to which the examination refers, a guardian
of a candidate or has given private tuition in the
subject of examination;
(iii) in the case of the Matriculation Examination and
the Secondary Education Certificate
Examination, if he has been, at any time during
the twelve months before the examination
concerned, a teacher of any of the candidates in
UNIVERSITY EXAMINATIONS g S.L.327.88 3
the subject of examination or a closely related
subject.
( b ) The markers’ panel may take into account assessments
or projects and/or oral proficiency submitted by
authorised teachers according to procedures
established by the Board.
( c ) The Rector, after consultation with the Dean of the
Faculty concerned, shall appoint another examiner in
place of the member who is so disqualified.
2.4 If, prior to the commencement or during the course of an
examination, the Rector is satisfied that a member of a Board of
Examiners is unable to perform or to continue to perform his
duties, he shall, after consultation with the Dean of the Faculty
concerned, appoint an other examiner in place of that member.
2.5 Where the examiner who is replaced in terms of 2.3 or 2.4
above is the chairman of the Board of Examiners, the Rector shall
appoint a new chairman who must be the head of another
department within the same Faculty or a lecturer from the
department concerned, and such substitute examiners as may be
necessary.
2.6 Course work assessment: Students required by regulations
to obtain a credit shall normally be assessed by the lecturer
responsible for teaching the relevant study-unit. The Head of
Department or co-ordinator of the course shall act as moderator. If
the person responsible for teaching the study-unit is himself the
Head of Department or Course co-ordinator, then the Dean of the
Faculty or Director of the Institute shall act as the moderator.
3. Procedures for Boards of Examiners
3.1 Subject to the provisions of these regulations and to any
guidelines made by the Senate, the Board of Examiners shall
determine the procedures to be adopted for the conduct of the
examination:
Provided that each member of the Board shall participate in
at least a part of the examination of every candidate.B 1319
3.2 The Board of Examiners, in judging the merits of
candidates, may take into account not only their performance
during the examination but also their work in the subject during the
course.
3.3 Decisions of the Board of Examiners shall be made by a
majority of votes. No examiner shall be at liberty to abstain from
voting. In the case of an equality of votes the chairman shall have
and shall cast a second vote:
Provided that it shall be in order for the chairman to
consider a matter as having been decided by the Board if the
general consensus among the members appears to be in favour of
such decision and no vote is asked for:
Provided also that if an external examiner is unable to take
part in the final deliberation of the Board because of his being
abroad it shall be lawful for the other members of the Board to
4 g S.L.327.88 UNIVERSITY EXAMINATIONS
make decisions in his absence so long as any views he may have
expressed in writing are taken into consideration and the final
decision is acceptable to him.
3.4 The members of Boards of Examiners shall treat as
confidential everything connected with their proceedings.
4. Examinations involving more than one subject
4.1 When the regulations of a course require that the results of
an examination involving more than one subject be published as a
whole, the procedures adopted for arriving at such a result shall
take into account any guidelines issued by the Senate for this
purpose.
5. Degree Classification Boards
5.1 Unless otherwise provided in the regulations for a
particular course, or the course consists of only one area of study -
( a ) whenever course regulations provide that a degree/
diploma is classified there shall be a Degree
Classification Board;
( b ) each Classification Board shall be composed of the
Chairman of the Boards of Examiners of the final
examination for each area of study in the course and
the external examiners. The Board shall be chaired by
the Dean of the Faculty or, in his absence, by one of
the Chairmen of the Examination Boards, elected to
chair the meeting by the other members of the Board.
The Board may call any other examiner to participate
as advisor;
( c ) the Classification Boards shall follow  mutatis
mutandis , the procedures outlined in regulations 3.2
and 3.3.
6. Revision of Examination Papers
6.1 Subject to the provisions of regulations and to any
procedural guidelines made by the relevant University authority, a
candidate may, within two weeks from the publication of the
examination results, request that a revision of his examination
scripts be undertaken for the purpose of ascertaining that no error
was made in the award of marks or grade obtained in a particular
examination paper.
6.2 The revision of examination scripts will be undertaken by
the same Board of Examiners together with an additional examiner
appointed by the Senate for the purpose. The provisions of
regulation 3 apply  mutatis mutandis .
6.3 The academic judgement of the original examiners is not
reviewable by the Board of Examiners considering the appeal and
the result will only be altered if the change can be justified by
objective criteria.
6.4 The result of the revision of papers will be communicated
to the candidate in the form of a short report giving the motivation
of the result.
UNIVERSITY EXAMINATIONS g S.L.327.88 5
6.5 If the request for revision is found justified, all records,
including possible changes in final classification, will be amended
accordingly, and any fee paid in connection with the appeal will be
refunded.
Amended by:
L.N. 30 of 1998.
7. Special needs
7.1 The University will seek to make provisions to assist
persons with special needs to be able to sit for its examinations
provided that the candidate does not gain undue advantage from
such assistance. Any assistance so provided shall be under the full
control of the University.
7.2 Candidates with a disability may be given the option to be
exempted from being examined in a particular element of the
examination, such as orthography (in a non-language examination),
an oral or a practical. When candidates accept the option, the
certificates shall be endorsed as follows:
"Special arrangements were made to enable the
candidate to be assessed in this subject. Details may be
obtained from the Registrar."
Such certificates shall only be issued as a last resort when
ways cannot be found of supporting disabled candidates to satisfy
examination requirements.
