USE OF FACILITIES (SAFI LOCAL COUNCIL) g S.L.363.85 1
SUBSIDIARY LEGISLATION 363.85
USE OF FACILITIES (SAFI LOCAL COUNCIL)
BYE-LAWS
19th March, 2002
LOCAL COUNCIL BYE-LAW 51/3/2002.
Citation.
Local Council) Bye-Laws.
Interpretation.
Cap. 363.
"administrator" means the person, club, association or society
awarded the tender by the Council to manage any of the facilities in
terms of bye-law 8.1;
"applicant" means any person, whether an individual, club,
association or society, who applies to use the facilities in
accordance with these Bye-Laws;
"authorised person" means the person, club, association or
society who has been granted authorisation by the Council or by the
administrator in terms of these Bye-Laws for the use of any of the
facilities;
"club", "association" or "society" means any group of persons
lawfully constituted to form a club, association or society;
"Council" means the Safi Local Council;
"equipment" means anything put or fixed within the facilities,
including flower pots; benches, litter bins, and other ornamental
structures;
"facilities" means the Alexander Ball Garden, the Council
Conference Hall and the synthetic Football Pitch, which are under
the responsibility of the Council;
"Government" means the central Government;
"locality" means the Safi locality.
Use of facilities.
other authority or under any law, no person shall use the facilities
without the prior authorisation of the Council.
Use of equipment.
they are intended.
Applications for 
the use of facilities.
4.1 The Council shall issue an authorisation for the use of any
of the facilities after a written application is submitted by an
applicant on the form prescribed in the First Schedule:
Provided that the Council shall have the right to refuse to
issue an authorisation in those circumstances and for any reason
which the Council deems fit; sohowever that the Council shall,
within fifteen days from the date of application, issue the
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authorisation or a refusal in writing, as the case may be.
4.2 Applications must be submitted by not later than one
month and not earlier than two months before the date of the
proposed activity. Council’s decision shall be communicated to
applicant as early as possible:
Provided that the Council may give a concession to vary
these time-limits.
4.3 Where more than one application is received for an activity
to be held in the same place and on the same date, the first
application received shall be given priority. If applications are
received simultaneously, the applicant who resides in the locality
shall be given preference. If all applicants are from the locality, or
if none of them resides in the locality, the Council shall draw by lot
in the presence of the applicants.
Nature of activity. 5.1 No application submitted in terms of bye-law 4.1 shall be
accepted if the nature of the activity is not of a sporting,
educational, recreational, religious, cultural or philanthropic
nature, or if such an activity is not approved by the Council.
5.2 The Council shall have the right to issue an authorisation
for a specific period and for any activity during which stalls, tables
and chairs may be used for commercial purposes.
Authorisation. 6.1 ( a ) The authorisation shall be forwarded to applicant on
the form prescribed in the First Schedule and subject to
the terms and conditions stipulated in the Second
Schedule, including also any comments which the
Council may deem necessary. A copy of the
authorisation shall be kept by the Council or by the
administrator as the case may be.
( b ) This procedure shall also apply in the case of a refusal.
In such case, the reason for such a refusal shall be
included.
Authorisation not 
transferable.
6.2 An authorisation issued under these Bye-Laws shall not be
transferable without the prior written consent of the Council or the
administrator, as the case may be.
Priority by Council 
for use of facilities.
6.3.1 The Council shall have priority for the use of the
facilities. fa use of facilities.
6.3.2 Where an authorisation has already been issued under
these Bye-Laws for an activity to be held on the same
date and at the same place where the Council intends
to hold its activity, the Council may withdraw the
authorisation already issued by informing applicant
in writing at least fifteen days before the date of the
said activity. In such a case, the Council shall refund
the fees paid by applicant, and all other expenses
incurred in connection with the activity applied for
subject to the production of receipts.
Fees for the use of 
facilities and 
equipment.
7. The applicant shall, on submission of the application, pay a
fee as stipulated in the Third Schedule according to the nature of
the activity:
USE OF FACILITIES (SAFI LOCAL COUNCIL) g S.L.363.85 3
Special 
concession.
Provided that the Council may grant a special concession
in the case of activities with a philanthropic purpose at a nominal
fee of one lira (Lm 1).
Tenders.
facilities, to third parties after issuing a public call for tenders.
Terms and 
conditions.
8.2 The person who is awarded the tender shall abide by the
terms and conditions established in the Second Schedule and any
other conditions which the Council may wish to impose.
8.3 Where an applicant feels aggrieved by a decision taken by
the administrator, he may appeal from such decision to the Council,
and the Council’s decision shall be final.
Responsibility for 
damages.
9. The authorised person shall be held responsible for any
damages caused to the facilities or to any of its equipment or for
any other damages sustained by third parties within the facilities
during the duration of the authorisation.
Improper use of 
facilities; breach of 
the terms and 
conditions.
10.1 Without prejudice to the provisions of bye-law 9, if an
authorised person makes improper use of the facilities or breaches
any of the terms and conditions stipulated in the authorisation, the
Council or the administrator as the case may be, may withdraw the
authorisation and no fees paid shall be reimbursed.
10.2 It is in the discretion of the Council or the administrator
whether or not to issue any future authorisation to the authorised
person whose authorisation is withdrawn as indicated in bye-law
10.1.
Penalties.
these Bye-Laws, or who fails to abide by any condition of the
authorisation given by virtue of these Bye-Laws, shall, on
conviction be liable to a fine ( ammenda ) not exceeding thirty liri
(Lm 30) for such contravention.
11.2 The Council may, in addition to the penalties stipulated in
bye-law 11.1, order the person found guilty of a breach to carry out
the necessary repairs to the satisfaction of the Council. A fine
( ammenda ) of five liri (Lm5) may also be imposed for any day
during which such repairs are not carried out.
11.3 The Council shall have the right to carry out the repairs at
the expense of the guilty person.
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FIRST SCHEDULE
(Bye-law 4.1)
Application for the Use of Facilities
(Council Conference Hall, Alexander Ball Garden, and the Synthetic Football Pitch)
Application No.: .........................................................
Name and Surname of Applicant: ..........................................................................
Identity Card No./Passport No.: ............................................................................
Position in Organisation: (e.g. President, Secretary, etc.) ......................................
Name of Organisation: (if applicable) ...................................................................
Official Address: ..................................................................................................
..................................................................................................
Tel. No.: ............................................... Fax No.: .................................................
Facility applied for: ..............................................................................................
Days of Activity: From ................................ to .......................................
Duration: (time)From ................................ to (time) .............................
Approx. expected attendance: ..................................
Entrance Fee (if applicable): ...................................
Measures taken to indemnify the Council (attach documents): ...............................
(e.g. Insurance Policy, Bank Guarantee, etc.)
Date: .......................................... Applicant’s Signature: ......................................
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
FOR OFFICIAL USE
Fee Paid: ...................................... Receipt No: ....................................................
Date and Time when application is received: .........................................................
Accepted / Refused (delete as applicable) Date: ....................................................
Comments by Council (if applicable): ...................................................................
Signature: ......................................... Official Rubber Stamp:
Designation: .....................................
USE OF FACILITIES (SAFI LOCAL COUNCIL) g S.L.363.85 5
SECOND SCHEDULE
(Bye-law 6.1)
Terms and Conditions for the Authorisation of the Use of the Facilities
(Council Conference Hall, Alexander Ball Garden, and the Synthetic Football Pitch)
1. The authorisation is valid for the duration as indicated in the application form
prescribed in the First Schedule and subject to any further conditions
stipulated by the Council on the authorisation form.
2. The Council has the right to revoke the authorisation at any time for any
breach of any of these terms and conditions or any provisions of the Bye-
Laws or any other conditions as laid down by the Council on the authorisation
form. The Council also has the right to revoke the authorisation if the activity
is deemed contrary to public decency or morals.
3. If the Council revokes the authorisation for any of the reasons mentioned in
paragraph 2, the authorised person shall not be refunded the fee paid or any
part thereof.
4. The authorisation is subject to any permit or licence necessary under any
other law. It is the responsibility of the applicant to obtain such permit or
licence.
5. The authorised person shall not carry out any activity which is not indicated
in the authorisation.
6. The authorised person shall keep the facility clean at all times during the
activity, and ensure that such place remains clean until the expiry of the
authorisation.
7. The authorised person shall ensure that at the end of the authorisation the
facility be restored to its original state.
8. The authorised person shall ensure that no inconvenience or nuisance is
caused to the public during the duration of the authorisation.
9. Any noise shall cease by 11.00 p.m.
10. A copy of the authorisation shall be prominently displayed at all times at the
entrance to the facility for the information of the public.
THIRD SCHEDULE
(Bye-law 7)
Fees for the Use of Facilities
1. Payment for the use of the Synthetic
Football Pitch not more than Lm10 per hour
2. Payment for the use of the Sir Alexander Ball
Garden
Cultural/Educational activities  - Lm 5 each activity
Commercial activities  - Lm 25 each activity
3. Payment for the use of the Council
Conference Hall
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Educational Conferences - Lm 5 each activity
Other activities  - Lm 20 each activity
4. Putting up of Stalls or Tables for Commercial
purposes in ant of the facilities
For every Stall - Lm 7
For every Table - Lm 7
5. Activities for a Philanthropic Purpose:
A nominal fee of Lm1 in respect of any activity held for a philanthropic
purpose.
