MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 1
SUBSIDIARY LEGISLATION 343.23
MANPOWER RECORDS (COMMENCEMENT OR 
TERMINATION OF EMPLOYMENT) 
REGULATIONS
1st October, 1993
LEGAL NOTICE 110 of 1993, as amended by Legal Notice 144 of 1999.
Citation.
(Commencement or Termination of Employment) Regulations.
Interpretation.
Cap. 343.
2. In these regulations words and phrases shall have the same
meaning as is assigned to them under the Employment and Training
Services Act.
Corporation to be 
notified about 
employment.
3. ( a ) Any person, hereinafter referred to as an employer,
who employs another person whole-time, part-time or
otherwise under a definite or indefinite contract or on
probation, shall notify the Corporation of such
employment as herein determined.
( b ) Any person, hereinafter referred to as a self-employed
person, who takes up a gainful occupation whole-time,
part-time or otherwise, other than in a contract of
employment with an employer, shall notify the
Corporation of such occupation as herein determined.
( c ) In addition to the duty of an employer under paragraph
( a ), any penon who, while registering with the
Corporation as a person seeking employment and is
registered as such with the Corporation under Part I or
Part II of the Register, is employed by another person,
whether whole-time, part-time or otherwise, and
whether under a definite or under an indefinite contract
or on probation, such person shall inform the
Corporation of such occupation as herein determined.
Engagement form 
and its notification.
Amended by:
L.N. 144 of 1999.
4. The notification referred to in the preceding regulation
shall be made not later than the same day of the commencement of
employment or self-employment on the relative engagement form
as specified in the First Schedule or in the Second Schedule, as the
case may be, and the Corporation shall issue an acknowledgement
therefor as early as possible.
Presumption of 
gainful occupation.
5. Any person performing work in a factory, office, shop or
other of place of work shall be deemed for the purposes of these
regulations to be in employment or self-employed.
Restricted 
employment of 
minors of 
compulsory school 
age.
Cap. 327.
6. (1) No person shall employ a minor of compulsory school
age except:
(i) where the Minister responsible for education
grants written permission to employ such minor
in terms of article 43(1) and (2) of the Education
Act; or
(ii) under an apprenticeship indenture or training
2 [ S.L.343.23
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT)
scheme approved by the Minister responsible for
education in virtue of article 43(3) of the
Education Act:
Provided that the employer shall be bound to ensure that
the conditions, if any, laid down in the mentioned written
permission or apprenticeship indenture or training scheme are
complied with.
Cap. 446.
(2) Any employer who fails to comply with any of the
provisions of this regulation shall be guilty of an offence and shall
on conviction be liable to a fine ( multa ) of not less than one
hundred liri and not exceeding one thousand liri, and the Court
may, at the request of the prosecution and in addition to such
punishment, order the suspension or cancellation of any licence
held by the offender and relating to trade or business, or relating to
any business premises where the persons are employed. The
provisions of the Probation Act shall not be applicable in respect of
such offence.
Prohibited 
employment.
Cap. 446.
7. Any employer who employs any person who is not a citizen
of Malta, other than such person as may be in possession of a work
permit, shall be guilty of an offence and shall be liable, on
conviction, to a fine ( multa ) of not less than five hundred liri and
not exceeding one thousand liri, and the Court shall, at the request
of the prosecution and in addition to such punishment, order the
suspension or cancellation of any licence held by the offender and
relating to trade or business, or relating to any business premises
where such person is employed. The provisions of the Probation
Act shall not be applicable in respect of such offence.
Termination of 
employment to be 
notified to 
Corporation.
Amended by:
L.N. 144 of 1999.
8. ( a ) When a contract of employment is terminated the
employer shall, within four days from the date of
termination, notify the Corporation by means of the
termination form as specified in the Third Schedule,
duly signed, of the date of termination. The
Corporation shall then issue an acknowledgement
therefor as soon as possible.
( b ) The provisions of paragraph ( a ) shall apply  mutatis
mutandis  to a self-employed person, when such person
ceases to be engaged in a gainful occupation as is
referred to in regulation 3( b ).
List of employees. 9. Every employer shall submit to the Corporation a list of
employees who were in his employ at any given time as required by
the Corporation.
Penalties.
Cap. 446.
10. Any person who contravenes or fails to comply with any of
the provisions of regulations 3, 4, 8 and 9 shall be guilty of an
offence and shall be liable on conviction to a fine ( multa ) of not
less than fifty liri and not exceeding five hundred liri, and the Court
may, in addition to such punishment, order the suspension or
cancellation of any licence held by the offender and relating to
trade or business, or relating to any business premises where the
persons are employed. The provisions of the Probation Act shall
not be applicable in respect of such offence:
Provided that no proceedings shall he taken against any
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 3
person who, after receiving an intimation by the Corporation for
the payment of a penalty not exceeding twenty-five liri for having
contravened the provisions of these regulations, complies with the
provisions of these regulations and pays such penalty to the
Corporation in either case within fifteen days from the date of the
receipt by him of such intimation.
4 [ S.L.343.23
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT)
EMPLOYMENT AND TRAINING CORPORATION
Declaration of Commencement of Employment 
for Employed Persons
Notes for Employers:
1. This form should be filled in for each new employee.
2. In every case of new employment, this form duly filled is to be sent to this
Corporation on the same day of commencement of employment.
3. If this is the first-time job of the person you are now taking in employment
such person should provide you with:
a) An informal birth certificate from the Public Registry (if under 21 years
of age)
b) Identity Card
c) Forms NI 3 and NI 5 from the Department of Social Security or, if
applicable, in the case of non-Maltese nationals, a certificate from the
same department regarding exemption from Social Security
contributions.
4. Children who have not attained the age of 16 or who attained the age of 16
between 15th July of the year immediately preceding the current year and the 16th
July of the current year, should provide you with a school exemption certificate. This
certificate is obtainable from the Welfare Section of the Education Department, The
Mall, Floriana. To obtain this certificate the applicant must present the said
Department with:
a) An informal birth certificate
b) A declaration from the applicant’s intending employer, and
c) A certificate from the school last attended
This also applies to persons of compulsory school age who intend to work
during the summer months only.
5. A person born outside Malta who has not yet reached the age of 21 years and
who holds dual nationality (Maltese and that of another country), requires a
certificate regarding his or her nationality from the Office of the Prime Minister
(Department of Citizenship and Expatriate Affairs).
6. A non-Maltese national requires an Employment Licence obtainable from
the Department of Citizenship and Expatriate Affairs before being employed.
Substituted by:
L.N. 144 of 1999. FIRST SCHEDULE
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 5
7. The certificates indicated in paragraph 3(a) and if applicable, the certificates
indicated in paragraphs 4, 5 and 6 are to be sent to this Corporation together with
this form.
8. The terms used in the second column of Part II of this declaration
(Employment details) should be interpreted as fo1lows:
a) "Definite Contract" refers to temporary employment meaning that a pre-
determined termination date is agreed to by both employer and
employee;
b) "Indefinite Contract" refers to permanent employment, meaning that
employment remains valid until one of the parties concerned decides to
tertninate it;
c) "Casual worker" is one who is called up for duty not on a fixed regular
basis;
d) "Outworker" is one who works from his own residence and is paid on a
per item basis and not with a fixed salary;
e) "Apprentice" is one who is still enrolled in an educational or training
scheme and at the same time is attached to the employer as part of that
scheme;
f) Student is a person who -
(i) is studying full-time and receives a stipend, and
(ii) is working and/or training during the school holidays.
9. In Part III (Employer Details), "Employer No:" is one given to you by the
Corporation when you registered as a company or self-employed with employees. If
this is the first time that you are employing anybody and still do not have this
number, just leave it blank. Yet all other details have to be filled in.
10. Declaration forms should be sent -
A receipt will be issued for each form received.
11. Any employer who does not send in this declaration in the stipulated time is
liable to a fine as envisaged in the Manpower Records (Commencement or
Termination of Employment) Regulations.
12. These notes are for information purposes only.
in Malta, to: in Gozo, to:
Employment and Training
Corporation
Employment and Training
Corporation
Human Resources Information
Unit
Mgarr Road,
PO Box 20 Victoria
Birzebbugia BBG 01
In case of difficulty phone
684940
In case of difficulty phone
561513
6 [ S.L.343.23
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT)
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 7
8 [ S.L.343.23
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT)
EMPLOYMENT AND TRAINING CORPORATION
Declaration of Commencement of Employment
Self Employed Persons
Notes for self-employed persons:
1. This declaration should be filled in by persons starting self employment for
the first time and by persons who were previously self employed, have stopped and
now want to re-start.
2. When a self-employed person employs any employees he should fill in this
Declaration of Commencement and also the Declaration of Commencement of
Employment for Employed Persons for each employee commencing employment
with him.
3. This Declaration should be filled in and sent to the Corporation on the same
day of commencement of work.
4. If this is your first time employment, you will need:
a) An informal birth certificate from the Public Registry (if under 21 years
of age)
b) Identity Card
c) Forms NI 3 and NI 5 from the Department of Social Security or, if
applicable, in case of non-Maltese nationals, a certificate from the same
department regarding exemption from Social Security contributions.
5. A person born outside Malta who has not yet reached the age of 21 years and
who holds dual nationality (Maltese and that of another country), requires a
certificate regarding his or her nationality from the Office of the Prime Minister
(Department of Citizenship and Expatriate Affairs).
6. A non-Maltese national requires an Employment Licence obtainable from
the Department of Citizenship and Expatriate Affairs before being employed.
7. The certificates indicated in paragraph 4(a) and, if applicable, the
certificates indicated in paragraphs 5 and 6, are to be sent to the Corporation
together with this form.
8. In this Declaration, the terms -
"address" in Part I refers to the home address of the self employed person.
"place of employment" in Part II refers to the town or village where the work is
located, if this is done in a fixed place.
Added by:
L.N. 144 of 1999. SECOND SCHEDULE
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 9
"business address" in Part II refers to place where you receive your business mail
which should not be a PO Box number.
9. This declaration, together with any other forms that have to be sent in,
should be addressed to:
A receipt will be issued for each form received.
10. Any self employed person who does not send in this declaration in the
stipulated time is liable to a fine as envisaged in the Manpower Records
(Commencement or Termination of Employment) Regulations.
11. These notes are for information purposes only.
in Malta, to: in Gozo, to:
Employment and Training
Corporation
Employment and Training
Corporation
Human Resources Information
Unit
Mgarr Road,
PO Box 20 Victoria
Birzebbugia BBG 01
In case of difficulty phone
684940
In case of difficulty phone
561513
10 [ S.L.343.23
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT)
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 11
12 [ S.L.343.23
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT)
EMPLOYMENT AND TRAINING CORPORATION
Declaration of Termination of Employment
Explanatory notes:
1. This declaration should be filled in by:
· The Employer when a contract of employment has terminated.
· The Employer when an employee’s employment status is changed, e.g.
from part-time to full-time, or from a definite contract to an indefinite
contract, or for any other reason.
· The self employed person on ceasing to be self-employed.
2. This Declaration should be used in both full-time and part-time employment
and, or self-employment.
3. The Declaration should be sent in to the Corporation within FOUR DAYS
from the date of termination to:
A receipt will be issued for each form received.
4. Persons who are obliged to send in this declaration and do not do so within
the stipulated time, are liable to a fine as envisaged in the Manpower Records
(Commencement or Termination of Employment) Regulations.
5. These notes are for information purposes only.
Added by:
L.N. 144 of 1999. THIRD SCHEDULE
in Malta, to: in Gozo, to:
Employment and Training
Corporation
Employment and Training
Corporation
Human Resources Information
Unit
Mgarr Road,
PO Box 20 Victoria
Birzebbugia BBG 01
In case of difficulty phone
684940
In case of difficulty phone
561513
MANPOWER RECORDS (COMMENCEMENT 
OR TERMINATION OF EMPLOYMENT) [ S.L.343.23 13
