ADVISORY AND EXECUTIVE BOARD [ S.L.94.10 1
SUBSIDIARY LEGISLATION 94.10
ADVISORY AND EXECUTIVE BOARD
STANDING ORDERS
24th December, 1959
LEGAL NOTICE 95 of 1959.
Title.
Standing Orders.
Agenda.
Executive Board, hereinafter referred to as "the Board", shall be
sent to each member at least five clear days before the date of the
meeting except in cases of urgency and shall indicate specifically
the business to be transacted. In special cases, the suspension of the
rule may however be allowed for consideration of any urgent
matter not on the agenda, if no objection is raised by any member
present.
(2) Any decision on such item not appearing on the agenda
shall be valid only if the number voting in its favour exceed half the
number of the members forming the Board.
(3) Any matter on the agenda not disposed of at this meeting
will have precedence over all other items in the next meeting.
Adjournment of 
meetings.
3. (1) The Board may adjourn a meeting to any day or hour as
it thinks fit, but the first business to be transacted at the adjourned
meeting shall be that appearing on the agenda paper but not
disposed of at the original meeting.
(2) An amendment to the motion for adjournment may be
moved to vary the day or hour of the adjourned meeting.
(3) When the meeting of the Board is adjourned to more than
twenty-four hours ahead, notice of the adjourned meeting shall be
sent to each member, specifying the business to be transacted.
Special meetings. 
( a ) when the Chairman considers that there are urgent
matters which should be dealt with before the ordinary
monthly meeting; and
( b ) whenever any seven members request in writing that a
special meeting be held provided that they set forth the
object for which the meeting is required. The meeting
thus applied for shall be held within six days of the
receipt of the application.
Quorum.
appointed for the meeting, all matters on the agenda shall stand
over till the next meeting and shall take precedence thereat unless
the Board otherwise decides.
Voting.
2 [ S.L.94.10 ADVISORY AND EXECUTIVE BOARD
( a ) no member shall take part in the discussion or vote on
any question in which he is personally concerned or
any question in which the person concerned is related
to him by consanguinity to the fourth degree (that is,
who is his first cousin or more closely related by
blood) or by affinity to the second degree (that is, who
is his nephew or niece or more closely related by
marriage), or of whom he is a tutor, curator, or
guardian in fact;
( b ) the Chairman, if he is aware of such objection, shall,
and any other member so aware may, raise the
objection as soon as may be;
( c ) voting shall be by secret ballot if any member so
requests.
Proceedings of the 
Board.
7. (1) All proceedings of the Board shall be entered in a book
kept for the purpose.
(2) The minutes of a meeting shall be read to the Board at the
next meeting and shall be signed by the Chairman as confirmed or
amended.
(3) Minutes shall be accessible to the members at any time
during office hours.
Division. 8. When a division is called no member may leave the
meeting but no member shall be compelled to vote.
Committees. 9. The Board may appoint as it deems necessary special
committees and standing committees to submit recommendations to
the Board regarding the matters referred to them by the Board.
Such committees shall submit their recommendations in writing to
the Chairman of the Board stating the reasons for their
recommendations for consideration by the Board.
General. 10. (1) The views expressed by individual members shall be
kept confidential.
(2) The decisions taken by the Board shall be kept confidential
in those instances when the Board so decides.
