PHARMACY BOARD  ġ S.L.94.13 1
SUBSIDIARY LEGISLATION 94.13
PHARMACY BOARD STANDING ORDERS 
15th July, 1969
LEGAL NOTICE 77 of 1969, as amended by: Legal Notice 79 of 1981.
PART I
TITLE AND INTERPRETATION
Title.
Standing Orders.
Interpretation.
requires -
"Board" means the Pharmacy Board constituted by the
Ordinance;
Cap. 94.
Ordinance.
PART II
RECORDS OF APPOINTMENT OR ELECTION OF MEMBERS
Records.
Amended by:
L.N. 79 of 1981.
3. The Registrar of the Board shall keep records showing the
name of every member and every additional member of the Board,
the date of his appointment or election, the authority or the
profession by which he has been appointed or elected, the provision
of law in accordance with which he has been elected or appointed,
his term of office and the date of his retirement, resignation or
death.
Vacancies. 
Amended by:
L.N. 79 of 1981.
Cap. 94.
S.L. 94.12
4.  On the resignation, death or the expiry of the term of office
of the appointed members, the Chairman shall cause a notice
thereof to be sent to the authority concerned. In the case of elected
members or elected additional members, the Chairman shall cause
an election to be held in accordance with the provisions of article
30 (3) of the Ordinance and of the Pharmacy Board (Elections)
Regulations.
PART III 
PROCEEDINGS OF BOARD
Meetings.
Amended by:
L.N. 79 of 1981.
5. The Board shall hold monthly meetings as specified in
paragraph 4 (3) of the Second Schedule attached to the Ordinance.
In addition, meetings of the Board may be summoned at any other
time by direction of the Chairman and shall also be summoned on a
written request signed by not less than three of the members and/or
additional members and addressed to the Chairman, who shall
cause such meeting to be convened within seven days of the receipt
of such request.
2 ġ S.L.94.13 PHARMACY BOARD 
Notice of 
meetings.
Amended by:
L.N. 79 of 1981.
6. All meetings of the Board shall be convened by the
Registrar, by notice addressed to each member and to each
additional member, and sent by hand or through registered post.
Time and place of 
meetings.
7. The notice shall state the hour and place of the meeting and
its purpose in detail, and whether for general business or for any
special business; together with such notice there shall be sent a
copy of the minutes of the previous meeting.
Agenda.
Amended by:
L.N. 79 of 1981.
8. The Registrar shall send a copy of the agenda to each
member and to each additional member not less than five days
before the day of the meeting, except in any case of special
urgency, to be decided by the Chairman, when two days’ notice
shall suffice. 
Notice of motions. 9. Any notice of motion to be inserted in the agenda for a
meeting must be received by the Registrar at least eight clear days
beforehand.
Absence of 
Chairman .
Amended by:
L.N. 79 of 1981.
10. In the absence of the Chairman from any meeting of the
Board, a Chairman for that meeting shall be elected by the
members and additional members present.
Decisions. 11. The decision of the Board shall be by a majority of votes.
The Chairman of the Board or, when the Chairman is absent from a
meeting, the Chairman elected for that meeting shall have an
original vote and, in the case of an equal division of votes, also a
second or casting vote.
Quorum.
Amended by:
L.N. 79 of 1981.
12.  No business shall be transacted by the Board unless a
quorum of six is present.
Order of business 13. The order of business at each regular meeting shall be as
follows:
( a ) (i) reading, amendment, confirmation and signature
by the Chairman or by the Chairman elected by
the meeting, of the minutes of the previous
meeting;
(ii) business arising out of the minutes;
( b ) correspondence;
( c ) matters of urgency;
( d ) adjourned business;
( e ) reports of committees; 
( f ) motions on the notice-paper.
Variation of order 
of business.
14. The regular order of business may be varied or suspended
at any meeting at the discretion of the Chairman.
Suspension of 
order of business.
Amended by:
L.N. 79 of 1981.
15.  Except by permission of all the members and the additional
members present, no member or additional member shall introduce
for discussion at a meeting a subject which has not been duly
inserted on the notice-paper for that meeting.
Motions, etc. 16.  Before any motion or amendment is discussed, it shall be
proposed and seconded, and shall be reduced to writing. All
amendments shall be framed so that they may be read as
independent motions.
PHARMACY BOARD  ġ S.L.94.13 3
Withdrawal of 
amendment 
motion. 
17.  No amendment motion shall be withdrawn after having
been read unless by permission of the Board.
Debate on motion.
his speech to any period of the debate; but only the proposer has the
right of final reply.
Amendment 
motion.
19. If an amendment is proposed, it shall be disposed of before
any other amendment is moved. 
Disposal of 
amendment 
motions.
20. The amendment shall first be put to the vote; and, if it is
negatived, a second amendment may be moved, and shall be
disposed of in the same way as the first amendment; and so on,
until no further amendment is proposed.
Original motion.
shall then be put to the vote. 
Amendment 
motion becomes 
substantive.
22. If any amendment is carried, it shall then be regarded as a
substantive motion and so treated, as to further amendments and the
right of speaking on it in reply, and in all other respects, as an
original motion.
Proposals on 
motion under 
debate.
23. When a motion is under debate, no further proposal shall
be received, except one of the following:
(i) an amendment, namely, "That the motion be
amended as follows ..........................";
(ii) the postponement of the question, namely, "That
the consideration of the motion be postponed";
(iii) the adjournment of the debate, namely, "That the
debate on the motion be now adjourned";
(iv) the adjournment of the Board, namely, "That the
Board do now adjourn";
(v) the closure of the debate, namely, "That the
Board do now proceed to vote on the motion";
(vi) the prejudicial question as to the motion,
namely, "That the Board, instead of proceeding
to deal with the motion, do pass to the next item
on the agenda".
Proposals on 
amendment motion 
under debate.
24. When an amendment is under debate, no further proposal
shall be received except one of the following:
(i) the adjournment of the debate on the
amendment, namely, "That the debate on the
amendment be now adjourned";
(ii) the adjournment of the Board, namely, "That the
Board do now adjourn";
(iii) the closure of the debate on the amendment,
namely, "That the Board does now proceed to
vote on the amendment";
(iv) the prejudicial question as to the amendment,
namely, "That the Board, instead of proceeding
to deal with the amendment, do resume the
debate on the motion originally proposed".
4 ġ S.L.94.13 PHARMACY BOARD 
Proposal to adjourn 
debate.
25. The proposal for the postponement of the question may
specify a date for the further consideration of the question, or be
made  sine die .
Subsequent 
business and 
adjourned motion.
26. If the proposal for the adjournment of the debate is carried,
the Board shall pass to the next item on the agenda, and the debate
shall be resumed at the next ordinary meeting of the Board. The
proposer of the adjournment shall, on the resumption of the debate,
be entitled to speak first.
Transaction of 
unopposed 
business.
27. On the proposal for the adjournment of the Board being
made and seconded, it shall be competent for the Chairman before
putting the question, to take the opinion of the Board as to whether
they will, before rising, proceed to the transaction of unopposed
business.
Closure of 
meeting.
28. The proposal for the closure shall be made and seconded
without debate, and shall, unless the Chairman shall rule otherwise,
be put forthwith. Should the proposal be carried, the motion or
amendment under debate shall be at once voted on by the Board.
Proposal for 
previous question.
29. The proposal for the previous question shall be made and
seconded without debate, and shall be put forthwith. Should the
proposal be carried, the motion or amendment to which it applies
shall be dropped from the agenda.
Voting.
Amended by:
L.N. 79 of 1981.
30. A question shall be decided by a show of hands unless a
secret ballot be asked for by a member or by an additional member.
The vote is to be recorded in the minutes.
Rescinding of 
Board’s decisions.
31. A motion to rescind any decision of the Board cannot be
proposed before the lapse of three months from the date of the
decision in question unless the Board unanimously decide
otherwise.
Minutes. 32. All the proceedings of the Board shall be entered in minute
form and periodically bound and the names of the members present
at each meeting shall be entered in the minutes.
Record of motions.
Amended by:
L.N. 79 of 1981.
33. The minutes of each meeting shall contain such motions
and amendments as have been proposed and adopted or negatived,
with the names of the proposer and seconder, but without any
comment or observation of members or additional members. The
reason for the decision should, however, be recorded.
Confirmation of 
minutes.
34. The Chairman shall confirm by his signature the minutes
arising out of the business of a meeting.
Accuracy of 
minutes. 
35. No motion or discussion shall take place upon the minutes
except upon their accuracy, and any question of their accuracy shall
be raised by motion. If no such question is raised, or if it is raised,
as soon as it has been disposed of, the Chairman shall declare that
the minutes are confirmed. 
Committees. . 36. The Board may appoint as it deems necessary special
committees and standing committees to submit recommendations to
the Board regarding the matters referred to them by the Board.
Such committees shall submit their recommendations in writing to
the Chairman of the Board stating the reasons for their
recommendations.
PHARMACY BOARD  ġ S.L.94.13 5
Proceedings to be 
regarded 
confidential.
37. All proceedings of the Board and of its committees shall be
regarded as confidential. The Board, however, may issue
statements and directives as it considers appropriate from time to
time.
PART IV
REGISTERS AND REGISTRATION
Keeping of 
separate registers .
38. Separate registers shall be kept for the registration of -
( a ) apothecaries;
( b ) assistant apothecaries:
Cap. 31.
Provided that the register of apothecaries shall contain a
supplementary part in which shall be entered the name of any
apothecary to whom a temporary licence has been granted by the
Minister responsible for Health under the provisions of article
19(2) of the Medical and Kindred Professions Ordinance.
Form of registers.
in the First Schedule and shall state in respect of each person the
particulars referred to in that Schedule.
Division of 
registers into lists.
40. Each register shall consist of the following three parts - 
( a ) principal list;
( b ) Commonwealth list; and
( c ) foreign list.
Form of 
application.
41. (1) An application for registration in any of the registers
shall be made to the Registrar in accordance with the form shown
in the Second Schedule and, unless the Board otherwise direct,
shall be accompanied by the licence granted to the applicant by the
Minister responsible for Health.
 (2) Such licence shall be returned to the applicant by the
Registrar as soon as the Board has determined upon the application.
Board to decide on 
registration.
42. (1) The Registrar shall lay before the Board all
applications for registration. 
(2) The Registrar, on being directed to do so by the Board,
shall enter the particulars of a person accepted for registration in
the relevant part of the appropriate register.
Certificate of 
registration.
43. When any person entitled to be registered in any of the
registers has his name and particulars entered in the registers, he
shall be given a certificate of registration in accordance with the
form shown in the Third Schedule.
Entries in registers 
to be permanent 
with certain 
exceptions.
44. The entries made in the apothecaries’ register and in the
register of assistant apothecaries, other than those in the
supplementary part referred to in the proviso to standing order 38
shall, subject to the provisions of standing orders 45, 47 and 52, be
permanent. Every registered practitioner shall, however, be bound
to notify the Registrar without delay of any change affecting the
entry in his respect in any of the registers.
6 ġ S.L.94.13 PHARMACY BOARD 
Alterations in 
registers.
45. Subject to the provisions of standing order 46, when a
registered practitioner applies to the Registrar to have an alteration
made in his registered name or in his registered address, or to have
any registrable qualification possessed by him entered in the
register in substitution for or in addition to a qualification already
registered, the Board shall, on being satisfied that all the
requirements of these Standing Orders have been complied with,
cause to be entered in the appropriate register the alteration or
addition so notified.
Requirements for 
alteration of 
registered name.
46.  A registered practitioner, who applies to have an alteration
made in his registered name, shall produce in support of his
application, such certificates or other documentary evidence as the
Board considers necessary.
Retention of name 
already registered.
47. On the insertion in the appropriate register of an alteration
in the name of a registered practitioner, the Registrar shall retain in
the register his name as already registered:
Provided that if the practitioner requests that his former
name be omitted from the register, his request may be complied
with after that name and the new name have appeared together in
one issue of the register.
Certificate of 
alteration of 
registered name.
48. A certificate showing the change of name in the register, in
accordance with the form shown in the Fourth Schedule, shall be
issued on the entry in the appropriate register of an alteration in the
name of the practitioner.
Temporary 
registrations.
Cap. 31.
49. (1) A temporary registration shall be made in respect of an
apothecary, to whom a licence as provided in article 19(2) of the
Medical and Kindred Professions Ordinance has been granted by
the Minister responsible for Health.
(2)  An application for temporary registration shall be made in
accordance with the form shown in the Fifth Schedule and, unless
the Board otherwise directs, shall be accompanied by the licence
granted to the applicant by the Minister responsible for Health. 
(3) Such licence shall be returned to the applicant by the
Registrar as soon as the Board has determined upon the application.
(4) The certificate of temporary registration shall be in the
form shown in the Sixth Schedule.
(5) A temporary registration shall be valid for the period fixed
in the licence granted by the Minister responsible for Health as
aforesaid.
Publication of 
registers.
Substituted by:
L.N. 79 of 1981.
50. (1) Each of the registers kept by the Board shall be
published every three years or, if the Board so determines, after a
shorter interval.
(2) Each of such registers shall show the names and surnames,
in alphabetical order of surnames, with the addresses,
qualifications and other particulars of all persons appearing therein
as existing on the first day of January of the year of publication.
Annual letters by 
Registrar.
51. Subject to any directions which may be given by the Board,
letters shall be sent by the Registrar, at least once in each year, to
PHARMACY BOARD  ġ S.L.94.13 7
all persons whose names appear in the registers, for the purpose of
keeping the registers correct.
Removal of name 
at the instance of 
practitioners.
52. (1) If a registered practitioner applies to the Board for the
removal of his name from any of the registers, the application shall
be in the form of a declaration signed by him specifying the ground
or grounds on which the application is made and stating that the
applicant is not aware of any proceedings or of any reason for the
institution of any proceedings which might result in rendering him
liable -
Cap. 31.
( a ) to have his name erased from that register by direction
of the Board under article 106, article 110 or article
112 of the Medical and Kindred Professions
Ordinance; or
( b ) to have withdrawn from him any registrable
qualification which he holds.
(2) The application shall be considered by the Board, who
may, if they think fit, adjourn consideration to a future date, and
may require the applicant to furnish further information or
explanation either in writing, or orally and in person before the
Board.
(3) After considering the application, the Board may, if they
think fit, by resolution put from the chair, direct the Registrar to
remove the name of the applicant from the register.
(4) If removal is directed, the decision of the Board shall
forthwith be notified by the Registrar to the applicant by letter
addressed to his registered or last known address.
Restoration of 
names removed at 
instance of 
practitioner.
Cap. 31.
53. Unless the Board shall otherwise direct, the Registrar shall
not restore to the register any name which has been removed under
standing order 52, unless the person whose name has been so
removed applies in writing for the restoration of his name to the
register, saving the provisions of article 111 of the Medical and
Kindred Professions Ordinance.
Seal.
the figure of a mortar and pestle and interwined serpent enclosed in
the inscription "PHARMACOPOLARUM CONSILIUM
MELITENSE" followed by the words "ANNO DOMINI" and the
year in which the Pharmacy Board was established.
(2) The seal shall be kept in the custody of the Registrar. 
Authorisation and 
object of affixing 
of seal.
55. (1) The Registrar, or another officer of the Board
authorised in writing by the Chairman of the Board, shall be
authorised to affix the seal to all certificates of registration and to
all formal commissions issued by the Board.
(2) Save as aforesaid, the seal shall be affixed only by order or
under the authority of the Board.
(3) Any order for affixing the seal shall state the object of its
use and shall be entered in the minutes of the Board.
8 ġ S.L.94.13 PHARMACY BOARD 
FIRST SCHEDULE
(Standing Order 39)
FORM OF REGISTERS
PHARMACY BOARD - MALTA
The .............................. Register
Original 
Number of 
Registration
Name Address Date of registration
Title to 
Registration 
and 
Additional 
Qualification
...................... ...................... ...................... ..................... .........................
...................... ...................... ...................... ..................... .........................
...................... ...................... ...................... ..................... .........................
...................... ...................... ...................... ..................... .........................
...................... ...................... ...................... ..................... .........................
PHARMACY BOARD  ġ S.L.94.13 9
SECOND SCHEDULE
(Standing Order 41)
FORM OF APPLICATION FOR REGISTRATION
PHARMACY BOARD - MALTA
Application for Registration
I apply to be registered under article ............ of the Medical and
Kindred Professions Ordinance.
My full name is ..........................................................................
(Give full name in capital letters, surname underlined)
I was born at ................................ on .........................................
(day, month, year)
My home or permanent address* for entry in the Register is
.......................................................................................................
.......................................................................................................
The address* to which my Certificate of Registration should be
sent is ..........................................................................................
.......................................................................................................
Description of qualifications (s) ..................................................
Date on which conferred .............................................................
University or Body by which granted ..........................................
...................................................................................................
I submit in support of my application the licence granted to me
by the
Minister responsible for the Department of Health to practise
.......................................................................................................
Signature of applicant .................................................................
Date of application .....................................................................
*Give these addresses in full.
10 ġ S.L.94.13 PHARMACY BOARD 
THIRD SCHEDULE
(Standing Order 43)
FORM OF CERTIFICATE OF REGISTRATION
PHARMACY BOARD - MALTA
CERTIFICATE OF REGISTRATION IN THE .......... REGISTER
(........................... LIST)
NUMBER ............................. Date .............................
I HEREBY CERTIFY that the following is a true copy of the entry made in
the ...............................................
List of the .................... Register in respect of the name specified below :
Seal
REGISTRAR
PHARMACY BOARD - MALTA
 
REGISTRATION 
NUMBER
NAME ADDRESS
DATE OF 
REGISTRATIO
N
QUALIFICATIONS
PHARMACY BOARD  ġ S.L.94.13 11
FOURTH SCHEDULE
(Standing Order 48)
FORM OF CERTIFICATE OF ALTERATION OF 
REGISTERED NAME
PHARMACY BOARD - MALTA
CERTIFICATE OF ALTERATION OF NAME IN THE 
........................ REGISTER
NUMBER ............................. Date .............................
I HEREBY CERTIFY that the following name has been altered as
indicated in the ............................................... Register
Seal
REGISTRAR
PHARMACY BOARD - MALTA
NAME 
PREVIOUSLY 
IN REGISTER
NAME AS 
NOW 
REGISTERED
ADDRESS
DATE OF 
REGISTRATIO
N
QUALIFICATIONS
12 ġ S.L.94.13 PHARMACY BOARD 
FIFTH SCHEDULE
(Standing Order 49 (2))
FORM OF APPLICATION FOR TEMPORARY 
REGISTRATION
PHARMACY BOARD- MALTA
Application for Temporary Registration
I apply for temporary registration as a .........................................
in Malta under article ....................................... of the Medical and
Kindred Professions Ordinance.
My full name is ..........................................................................
My permanent address is ............................................................
I was born at ............................... on ..........................................
(day, month, year)
My present nationality is ............................................................ 
Description of qualification(s) ....................................................
Date on which conferred ............................................................. 
University or Body by which conferred .......................................
for temporary registration in Malta.
I submit in support of my application the temporary licence
granted to me by the Minister responsible for Health to practise
...................................................................................................
Signature of applicant .................................................................
Date of application .....................................................................
*Delete whichever is not applicable.
I have
*never applied before
*already applied on ..................................
PHARMACY BOARD  ġ S.L.94.13 13
SIXTH SCHEDULE
(Standing Order 49(4))
FORM OF CERTIFICATE OF TEMPORARY REGISTRATION
PHARMACY BOARD - MALTA
CERTIFICATE OF TEMPORARY REGISTRATION IN THE ..............................
REGISTER
(PRINCIPAL LIST)
NUMBER ............................. Date .............................
I HEREBY CERTIFY that the following is a true copy of the entry in the supplementary part
of the principal list of the ............................................. Register in respect of the name
specified below:
Seal
REGISTRAR
PHARMACY BOARD - MALTA
REGISTRATION 
NUMBER NAME ADDRESS
DATE OF 
REGISTRATION
PERIOD 
OF VALIDITY 
OF 
REGISTRATION
QUALIFICATIONS
