USE OF FACILITIES 
( ŻABBAR LOCAL COUNCIL) ġ S.L.363.19 1
SUBSIDIARY LEGISLATION 363.19
USE OF FACILITIES 
( ŻABBAR LOCAL COUNCIL) BYE-LAWS
3rd October, 1998
LOCAL COUNCIL BYE-LAW 8/4/98.
Citation .
Local Council) Bye-Laws.
Interpretation.
Cap. 363.
"administrator" means the person, club, association or society
awarded the tender by the Council to manage any of the facilities in
terms of bye-law 8.1;
"applicant" means any person, whether an individual, club,
association or society, who applies to use the facilities in accordance
with these Bye-Laws;
"authorised person" means the person, club, association or society
who has been granted authorization by the Council or by the
administrator in terms of these Bye-Laws for the use of any of the
facilities:
"club", "association" or "society" means any group of persons
lawfully constituted to form a club, association or society;
"Council" means the  Żabbar Local Council;
"equipment" means anything placed or fixed within the facilities,
including flower-pots, benches, litter-bins, and other ornamental
structures;
"facilities" means the Greek Theatre, the Council Conference Hall
and the Synthetic Football Pitch, which are under the responsibility of
the Council;
"Government" means central Government;
"locality" means the  Żabbar locality which lies within the boundaries
as stipulated in the Second Schedule to the Act.
Use of facilities.
authority or under any law, no person shall use the facilities without the
prior authorization of the Council.
Use of equipment.
are intended.
Application for the 
use of facilities.
4.1 The Council shall issue an authorization for the use of any of
the facilities after a written application is submitted by an applicant on
the form prescribed in the First Schedule:
Provided that the Council shall have the right to refuse to issue
an authorization in those circumstances and for any reason which the
Council deems fit; sohowever that the Council shall within fifteen days
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USE OF FACILITIES 
( ŻABBAR LOCAL COUNCIL)
from the date of application issue the authorization or a refusal in
writing, as the case may be.
4.2 Applications must be submitted by not later than one month
and not earlier than two months before the date of the proposed activity.
Council’s decision shall be communicated to applicant as early as
possible:
Provided that the Council may give a concession to vary these
time-limits.
4.3 Where more than one application is received for an activity to
be held in the same place and on the same date, the first application
received shall be given priority. If applications are received
simultaneously, the applicant who resides in the locality shall be given
preference. If all the applicants are from the locality, or if none of them
resides in the locality, the Council shall draw by lot in the presence of
the applicants.
Nature of activity. 5.1 No application submitted in terms of bye-law 4.1 shall be
accepted if the nature of the activity is not of a sporting, educational,
recreational, religious, cultural or philanthropic nature, or if such an
activity is not approved by the Council.
5.2 The Council shall have the right to issue an authorisation for a
specific period and for any activity during which stalls, tables and chairs
may be used for commercial purposes.
Authorisation. 6.1 ( a ) The authorisation shall be forwarded to applicant on the
form prescribed in the First Schedule and subject to the
terms and conditions stipulated in the Second Schedule,
including also any comments which the Council may deem
necessary. A copy of the authorisation shall be kept by the
Council or by the administrator as the case may be.
( b ) This procedure shall also apply in the case of a refusal. In
this case the reason for such a refusal shall be included.
Authorisation not 
transferable.
6.2 An authorisation issued under these Bye-Laws shall not be
transferable without the prior written consent of the Council or the
administrator, as the case may be.
Priority by Council 
for use of facilities.
6.3.1 The Council shall have priority for the use of the facilities.
6.3.2 Where an authorisation has already been issued under these
Bye-Laws for an activity to be held on the same date and at the same
place where the Council intends to hold its activity, the Council may
withdraw the authorisation already issued by informing applicant in
wafting at least fifteen days before the date of the said activity. In such a
case, the Council shall refund the fees paid by applicant, and all other
expenses incurred in connection with the activity applied for subject to
the production of receipts.
Fees for the use of 
facilities and 
equipment.
7. The applicant shall, on submission of the application, pay a fee
as stipulated in the Third Schedule according to the nature of the
activity:
Special 
concession.
Provided that the Council may grant a special concession in the
case of activities with a philanthropic purpose at a nominal fee of one
lira (Lm1).
Tenders. 8.1 The Council may delegate the management of any of the
USE OF FACILITIES 
( ŻABBAR LOCAL COUNCIL) ġ S.L.363.19 3
facilities to third parties after issuing a public call for tenders.
Terms and 
conditions.
8.2 The person who is awarded the tender shall abide by the terms
and conditions established in the Second Schedule and any other
conditions which the Council may wish to impose.
Right of appeal by 
applicant.
8.3 Where an applicant feels aggrieved by a decision taken by the
administrator, he may appeal from such decision to the Council, and the
Council’s decision shall be final.
Responsibility for 
damages.
9. The authorised person shall be held responsible for any
damages caused to the facilities or to any of its equipment or for any
other damages sustained by third parties within the facilities during the
duration of the authorisation.
Improper use of 
facilities; breach of 
the terms and 
conditions.
10.1 Without prejudice to the provisions of bye-law 9, if an
authorised person makes improper use of the facilities or breaches any
of the terms and conditions stipulated in the authorization, the Council
or the administrator as the case may be, may withdraw the authorisation
and no refund of fees paid shall be reimbursed.
10.2 It is in the discretion of the Council or the administrator
whether or not to issue any future authorization to the authorised person
whose authorisation is withdrawn as indicated in bye-law 10.1.
Penalties.
Bye-Laws, or who fails to abide by any condition of the authorisation
given by virtue of these Bye-Laws, shall, on conviction be liable to a
fine ( ammenda ) not exceeding thirty liri (Lm 30) for such contravention.
11.2 The Council may, in addition to the penalties stipulated in bye-
law 11.1, order the person found guilty of a breach to carry out the
necessary repairs to the satisfaction of the Council. A fine ( ammenda ) of
five liri (Lm5) may also be imposed for any day during which such
repairs are not carried out.
11.3 The Council shall have the right to carry out the repairs at the
expense of the guilty person.
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FIRST SCHEDULE
(Bye-law 4.1)
Application for the use of facilities
(Conference Hall, the Greek Theatre and the Synthetic Football Pitch)
Application No. ......................................
Name and Surname of Applicant: ..........................................................................
Identity Card No./Passport No.: ............................................................................
Position in Organisation (e.g. President, Secretary, etc.):
.......................................
Name of Organisation (if applicable): ...................................................................
Official Address: ..................................................................................................
..................................................................................................
Telephone No.: ................................................. Fax No.: .....................................
Facility applied for: ..............................................................................................
Days of Activity: From: ............................. To: ........................................
Duration (Time) From: ............................. To: ........................................
Approx. expected attendance: ...................................
Entrance Fee (if applicable): ....................................
Measures taken to indemnify the Council (attach documents): ...............................
(e.g. Insurance Policy, Bank Guarantee, etc.)
Date: ............................................ Applicant’s Signature: ....................................
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
FOR OFFICIAL USE
Fee Paid: .........................................Receipt No. ..................................................
Date and Time when application is received: .........................................................
Accepted / Refused (delete as applicable) Date: ....................................................
Comments by Council (if applicable): ...................................................................
Signature: ................................................ Official Rubber Stamp:
Designation: ...........................................
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( ŻABBAR LOCAL COUNCIL) ġ S.L.363.19 5
SECOND SCHEDULE
(Bye-law 6.1)
Terms and Conditions for the authorisation of the use of the facilities
(Council Conference Hall, Greek Theatre and the Synthetic Football Pitch)
1. The authorisation is valid for the duration as indicated in the application
form prescribed in the First Schedule and subject to any further conditions stipulated
by the Council on the authorisation form.
2. The Council has the right to revoke the authorisation at any time for any
breach of any of these terms and conditions or any provisions of the Bye-Laws or
any other conditions as laid down by the Council on the authorisation form. The
Council also has the right to revoke the authorisation if the activity is deemed
contrary to public decency or morals.
3. If the Council revokes the authorisation for any of the reasons mentioned in
paragraph 2, the authorised person shall not be refunded the fee paid or any part
thereof.
4. The authorisation is subject to any permit or licence necessary under any
other law. It is the responsibility of the applicant to obtain such permit or licence.
5. The authorised person shall not carry out any activity which is not indicated
in the authorisation.
6. The authorised person shall keep the facility clean at all times during the
activity, and ensure that such place remains clean until the expiry of the
authorisation.
7. The authorised person shall ensure that at the end of the authorisation the
facility be restored to its original state.
8. The authorised person shall ensure that no inconvenience or nuisance is
caused to the public during the duration of the authorisation.
9. Any noise shall cease by 11.00 p.m.
10. A copy of the authorisation shall be prominently displayed at all times at the
entrance to the facility for the information of the public.
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THIRD SCHEDULE
(Bye-law 7)
Fees for the use of Facilities
1. Payment for the use of the Synthetic Pitch:
Lm 10 per hour
2. Payment for the use of the Greek Theatre:
Bingo Games: applicants residing at  Żabbar - Lm 5
applicants not residing at  Żabbar - Lm 15
Cultural Activities - Lm 15 each activity
Commercial Activities - Lm 50 each activity
3. Payment for the use of the Council Conference Hall:
Educational Conferences - Lm 10 each activity
Other Activities - Lm 30 each activity
4. Putting up of Stalls or Tables for Commercial Purposes in any of the
Facilities:
For every Stall - Lm 7
For every Table - Lm 7
5. Activities for a Philantropic Purpose:
A nominal fee of Lm 1 in respect of any activity held for a philantropic
purpose.
