LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 1
SUBSIDIARY LEGISLATION 363.06
LOCAL COUNCILS (ASSOCIATION) 
REGULATIONS
8th November, 1994
LEGAL NOTICE 153 of 1994, as amended by Legal Notices 86, 199 and
232 of 1998, 195 of 1999, 30 of 2000, 57 and 296 of 2001, 250 of 2003 and
135 of 2004.
PART I
General
Citation.
(Association) Regulations.
Interpretation.
Amended by:
L.N. 195 of 1999.
Cap. 363.
2. In these regulations, unless the context otherwise requires - 
"Act" means the Local Councils Act;
"Association" means the Local Councils Association established
by regulation 3;
"Chairman" and "Deputy Chairman" mean respectively the
persons occupying the posts of Chairman and Deputy Chairman of
the Association elected in terms of regulation 8;
"Committee" means the Executive Committee of the
Association;
"Congress" means the Congress of Local and Regional
Authorities of Europe and includes the Chamber of Local
Authorities and the Chamber of Regional Authorities of the said
Congress;
"Councillor" includes a Mayor;
"Electoral Commission" means the Electoral Commission
established by section 60 of the Constitution;
"Executive Secretary" means the person occupying the post of
Executive Secretary of the Association established in terms of
regulation 4;
"financial year" means the period of twelve consecutive months
ending on the thirty first day of December in any year;
"Minister" means the Minister responsible for Local
Government;
"Registrar" means the Director of the Department responsible for
Local Councils.
PART II
Establishment of the Local Councils Association
Establishment of 
the Association.
Substituted by:
L.N. 195 of 1999.
3. (1) There shall be an Association representing all the Local
Councils with the aim of protecting and promoting the common
interests of all the Local Councils and to represent, solely for the
2 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
purposes of these regulations, all the Local Councils, in Malta and
overseas, and on international associations of local government
authorities.
(2) The Association is a juridical body having a distinct legal
personality empowered to enter into contracts, of suing and being
sued, and of doing all such things and entering into such
transactions as are incidental or conducive to the exercise and
performance of its functions as are allowed under these regulations:
Provided that the Association may not have the power to -
(a) borrow or lend any monies except with the authority in
writing of the Minister with the concurrence of the
Minister responsible for finance;
(b) enter into any form of commercial partnership, except
with the authority in writing of the Minister with the
concurrence of the Minister responsible for finance.
(3) The aims of the Association shall be those of protecting and
promoting the common interests of Local Councils as well as
offering consultancy services, training on its own initiatives and in
conjunction with any other Council or Councils.
Constitution of the 
Executive 
Committee.
Substituted by:
L.N. 195 of 1999.
4. (1) The Association shall have an Executive Committee
composed of six Councillors in office.
(2) All the Councillors in office elected in all Local Councils
shall have the right to elect the Committee in accordance with
regulation 6.
Appointment of 
Executive 
Secretary.
(3) The Minister shall, after consulting the Committee, appoint
a public officer as the Executive Secretary detailed to perform the
duties assigned to him in terms of these regulations.
Acting Executive 
Secretary.
(4) The Committee may, with the approval of the Minister,
appoint an Acting Executive Secretary to exercise the functions of
the Executive Secretary whenever he is unable to perform the
functions of his office or whenever the office of the Executive
Secretary is vacant.
(5) Whenever an Acting Executive Secretary is appointed there
shall be applicable also all the conditions which regulate the
position of the Executive Secretary until that day when the
Executive Secretary resumes his duties or until a new Executive
Secretary is appointed by the Minister.
Method of 
nomination for 
election to the 
Executive 
Committee.
Substituted by:
L.N. 232 of 1998.
5. (1) Any Councillor who intends to contest the election for
the Committee shall be nominated by means of the form as
prescribed in the First Schedule. The nomination form shall be
handed in to one of the Electoral Commissioners at the Electoral
Office by the candidate himself, or, if he cannot do so due to illness
or due to being abroad, by the representative authorised by him in
writing, on the dates and during the time established by the
Electoral Commission for that purpose.
(2) Each nomination shall be made to the Electoral
Commission and shall be signed by a proposer who shall be a
Councillor from the candidate’s own locality and by two seconders
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 3
who shall be Councillors from two localities other than that of the
candidate. The candidate, in those instances mentioned in
subregulation (1), or his representative as authorised by him in
writing, shall also sign the form in acceptance.
Method of 
election.
Amended by:
L.N. 86 of 1998;
L.N. 199 of 1998;
L.N. 195 of 1999;
L.N. 250 of 2003;
L.N. 135 of 2004.
6. (1) The six members of the Executive Committee shall be
elected upon the principle of proportional representation by means
of the single transferable vote as separately applicable to each of
two lists as follows:
(a) a general list, in which three members are elected by
and from among all Councillors in office; and 
(b) a regional list, in which three members are elected one
each from each of the three regions set out in the
Second Schedule by and from among all Councillors in
office representing the localities in each one of the
regions:
Provided that any one Councillor may be nominated to
contest the same election only under one specific list, and in the
case of any contestation made under the regional list, only under
the specific region to which the Councillor’s locality belongs.
(2) The elections shall be held every two years on the second
Saturday in October following a notice to that effect by the
Electoral Commission:
Provided that the Committee elected by elections held on
the 1st December, 2001, shall continue in office until the next
elections to be held on the 9th October, 2004:
Provided that if the election for the Committee is due to be
held within three months before the holding of General Elections,
or referenda, or elections for Local Councils, or the ordinary annual
session of the Congress, the election may be postponed to a date
determined by the Minister, but in any case not later than three
months following the holding of such General Elections, the
Referenda, the elections for Local Councils, or the Congress
session, as the case may be;
Provided further that in the event that the election is so
postponed, the term of of office of the Councillors as members of
the Committee shall be extended by the same period by which the
election has been postponed and the term of office of the newly
elected Councillors as members of the Committee shall be reduced
by the same period by which the term of office of the previous
Councillors has been extended.
(3) The Council Secretary shall act on behalf of the Electoral
Commission during the voting in his locality.
(4) If at the expiration of the time fixed for the receipt of
nominations the number of nominated candidates is three or less in
the case of the general list, or is only one in the case of every
regional list, the Electoral Commission shall declare the candidates
so nominated as elected.
(5) If at the expiration of the time fixed for the receipt of
nominations the number of nominated candidates is less than three
4 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
in the general list or no nominations are received in the case of any
regional list, the Electoral Commissioner shall issue a fresh notice
for election to fill the remaining vacant seats in the general list or
in the regional list as the case may be:
Provided that if after a fresh notice for election is issued no
other nominations are received, or if the number of nominated
candidates is less than the number of vacant seats, the remaining
vacant seats may be filled by co-option of a Councillor or
Councillors from amongst Councillors who were previously
declared elected by the Commission, so however that by way of in
the co-option of the other member or members shall be in terms of
those criteria established by the statute of the Congress.
Committee 
appointed by 
Minister.
(6) If the nominated candidates for the Committee is less than
four, or when the Committee is dissolved for reasons mentioned in
these regulations, the Minister shall appoint members to fill vacant
posts and this according to the criteria established in the statute of
the Congress.
(7) After thirty days from the dissolution of the Committee or
from the date when the election for the Committee should have
been held, the Electoral Commission shall hold an election for a
new Committee:
Provided, also, in the case of dissolution no election shall
be held where the remaining term of office of the dissolved
Committee is less than three months.
(8) The newly elected Committee shall remain in office for the
remainder of the dissolved Committee’s term.
Persons eligible to 
vote.
(9) The persons who have a right to vote in the election for the
Committee are all those Councillors who at that time shall be in
office.
Ballot papers and 
voting procedures.
(10) Each Councillor shall vote on two ballot papers of which
one shall be made up of a general list, and the other made up of
eligible candidates in a regional list according to the region to
which the voter belongs in the form set out in the Third Schedule.
Each ballot paper shall have a list of candidates described by the
name (including any nickname) as well as the locality or the region
they represent and the Party in whose name they are contesting.
(11) (a) Voters shall deposit their ballot papers in a ballot box
provided for such purpose by the Electoral
Commission. The ballot box shall be sealed prior to the
commencement of voting by the Council Secretary
together with one of the Councillors after having
verified that the ballot box delivered is empty.
(b) On the closing of voting, the Council Secretary shall
seal the opening of the ballot box and afterwards the
Secretary shall personally deliver the sealed box to the
Electoral Commission.
(12) The counting of votes shall start as soon as the Electoral
Commission starts receiving the sealed boxes.
(13) (a) The election results shall be immediately
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 5
communicated by the Electoral Commission to the
Minister and to the Registrar and shall be published in
the Gazette not later than one week after having been
so communicated.
(b) Immediately upon receiving the communication from
the Electoral Commission the Registrar shall register
the Association as constituted.
(14) Except as otherwise provided by these regulations the
election shall be conducted by the Electoral Commission according
to the provisions of article 8(2) of the Act as applicable in the
circumstances.
Casual vacancy 
among members.
Added by:
L.N. 195 of 1999.
Amended by:
L.N. 296 of 2001.
7. Whenever a casual vacancy occurs in the membership of
the Committee, written notification of such vacancy shall be sent to
the Minister, the Registrar and the Electoral Commission by the
Executive Secretary within six days after the vacancy has occurred.
The Commission shall, within three days from the date of the
notification by the Executive Secretary, give notice, to be published
in the Gazette, of an election to fill the seat vacated.
The election procedure to be adopted to fill the vacant post
shall be mutatis mutandis in accordance with the proceedings in
regulations 89, 90, 91 and 92 in the Third Schedule of the Act, and
any reference to locality and councillors shall be deemed to apply
to the Committee and the Committee member respectively:
Provided that if the casual vacancy occurs within three
months before the expiration of the term of office the Committee,
no casual election shall be held and the Committee shall be deemed
to be duly constituted for the purposes of these regulations:
Provided further that no other election shall be held if the
term of office of the Committee has been extended in terms of the
proviso of regulation 6.
Election and casual 
vacancy in the 
office of Chairman.
Added by:
L.N. 195 of 1999.
Amended by:
L.N. 296 of 2001.
8. (1) (a) The Committee shall appoint as Chairman from
among its members the member who has obtained the majority of
the votes of the Committee members. The same procedure shall
apply for the appointment of Deputy Chairman (National Affairs)
and Deputy Chairman (International Affairs).
(b) The procedures contained in the Seventh Schedule to
the Act shall apply mutatis mutandis to the procedure to be adopted
in the election for Chairman and Deputy Chairman, and any
reference to Mayor, Deputy Mayor, Councillor and Secretary shall
be deemed to refer to Chairman, Deputy Chairman, Committee
member and Executive Secretary, respectively.
(2) If a casual vacancy in the office of Chairman occurs, the
person occupying the post of Deputy Chairman (National Affairs)
shall assume the office of Chairman until such time when an
election from among Committee members for the office of
Chairman is held.
6 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
Committee 
member to vacate 
his seat when no 
longer Councillor.
Added by:
L.N. 195 of 1999.
9. Any member of the Committee shall vacate his seat
immediately upon terminating his office as Councillor.
Resignation of 
Committee 
member.
Added by:
L.N. 195 of 1999.
10. (1) A member of the Committee may at any time resign
his office by notice in writing signed by him and delivered to the
Executive Secretary and his resignation shall take effect from the
time of the receipt of such notice by the Executive Secretary and
his office shall become vacant immediately.
(2) When a resignation occurs the Executive Secretary shall act
in accordance with the provisions of regulation 7.
Members to attend 
all meetings.
Added by:
L.N. 195 of 1999.
11. (1) The Committee members shall attend all meetings of
the Committee, and the Minister shall, after he has been informed
by the Executive Secretary, by notice signed by him addressed to
the Executive Secretary, declare a seat to be vacant on failure of the
member to attend six consecutive Committee meetings or in the
aggregate if he attends less than one-third of the meetings called
within a period of six months:
Provided that where the absence is justified, the Executive
Secretary in informing the Minister of the member’s failure shall
also transmit the recommendation of the Committee for the
Minister not to declare the seat vacant, if such is the case.
(2) The Registrar shall be notified with the Executive
Secretary’s notification as well as the decision of the Minister.
Dissolution of the 
Committee by the 
Minister.
Added by:
L.N. 195 of 1999.
12. The Minister may, by Order in the Gazette acting in
accordance with the advice of the Registrar, dissolve the
Committee upon any one of the reasons given below:
(a) a report from the Auditor General of serious or
persistent breach of financial responsibilities; or
(b) persistent non observance of the provisions of these
regulations after formal notice has been given by the
Minister after consulting the Registrar; or
(c) when a Chairman is not elected as provided by
regulation 8; or
(d) when the annual estimates are not approved by the
Committee; or
(e) when a recommendation to that effect in a report by a
Board of inquiry appointed for the purposes of the
provisions of these regulations.
Elections to follow 
dissolution or 
resignation.
Added by:
L.N. 195 of 1999.
13. (1) Upon the dissolution of the Committee in accordance
with regulation 12, or if all the members have resigned and no other
candidate can be elected in accordance with regulation 6, the
Electoral Commission shall, within thirty days, hold an election for
a new Committee:
Provided that no election shall be held where the remaining
term of office of the dissolved Committee is less than three months.
(2) The Minister may in such case appoint a Committee of
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 7
Management which shall perform all such duties as are competent
on the Committee until a new Committee is elected:
Provided that if or until, as the case may be, a Committee of
Management is not so appointed, the Executive Secretary shall
perform all such duties as are competent on the Committee.
(3) The newly elected Committee shall hold office for the
remainder of the term applicable to the dissolved Committee.
PART III
The Office of Chairman of the Committee
Chairman to 
represent the 
Association and 
preside meetings.
Added by:
L.N. 195 of 1999.
14. (1) Subject to the other provisions of these regulations, the
Chairman shall be the representative of the Association and shall
preside over all meetings of the Committee and supervise all the
functions of the Association.
(2) The Chairman shall be responsible for the furtherance of
the objects and provisions of these regulations.
Legal and judicial 
representation of 
the Association.
Added by:
L.N. 195 of 1999.
15. (1) The legal and judicial representation of the
Association shall be vested in the Chairman together with the
Executive Secretary and they may sue and be sued on behalf of the
Association even where the case refers to acts done prior to the
commencement of their term of office or appointment, as the case
may be.
(2) Every correspondence, report, press release or any other
similar document of the Association shall bear the signature of the
Chairman or of the Executive Secretary.
(3) Every bank document shall be signed by the Chairman or
the Deputy Chairman (National Affairs) and the Executive
Secretary or the Deputy Secretary following approval by the
Committee in accordance with the provisions of these regulations
and of the Sixth Schedule to the Act. 
Terms of office.
Added by:
L.N. 195 of 1999.
16. The Chairman, Deputy Chairman (National Affairs) and
Deputy Chairman (International Affairs) shall hold office the day
of their election and they shall remain in such office until the
expiration of the term of the Committee or until such other time as
the Chairman or Deputy Chairman shall, for any reason, cease to
hold such office.
When the Deputy 
Chairman assumes 
the functions of 
Chairman.
Added by:
L.N. 195 of 1999.
17. When the Chairman cannot, for any reason, perform the
functions of his office, such functions shall be exercised by the
Deputy Chairman (National Affairs).
Vote of no 
confidence.
Added by:
L.N. 195 of 1999.
Amended by:
L.N. 296 of 2001.
18. (1) The Chairman or any Deputy Chairman shall cease to
hold their office upon a petition of a vote of no confidence
delivered by a majority of the Councillors.
(2) The motion proposing a vote of no confidence in the
Chairman or Deputy Chairman which shall be signed by at least
one-third of the members, shall specify the reason for such motion,
shall propose another member to be elected as Chairman or Deputy
8 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
Chairman, as the case may be, and shall be notified to all members
as a motion for a vote by means of an agenda.
(3) The motion shall be discussed after at least five days have
elapsed from its presentation as provided above but not later than
ten days from such date.
(4) When a vote of no confidence as provided by this
regulation is carried, it shall be communicated to the Minister and
to the Registrar by the Executive Secretary without delay.
Chairman’s 
honorarium.
Added by:
L.N. 195 of 1999.
Substituted by:
L.N. 250 of 2003.
19. (1) The Chairman shall be a part-time official and the
Committee shall pay to the Chairman such allowance as the
Committee considers reasonable, so however that the allowance
shall in no case exceed thirty-three per centum of the honorarium
payable from time to time to members of the House of
Representatives.
(2) Subject to subregulation (1), all members shall serve on an
honorary basis but shall be afforded all such assistance by their
employers as is reasonable to allow them to carry out their
functions in Malta and overseas.
PART IV
Functions of the Association, Procedure and Meetings
Representation in 
the Congress.
Substituted by:
L.N. 195 of 1999.
20. (1) The Association shall be represented in the Congress.
(2) The Minister shall after consulting the Committee appoint
the delegation to the Congress, as far as possible according to the
criteria for representation as established in the Statute of the
Congress.
(3) The delegation, which shall have a Head and a Secretary,
shall be composed of representatives and their substitutes from
amongst the members of the Committee.
(4) Unless otherwise agreed by the Committee, the Chairman
and the Executive Secretary shall be respectively the Head and
Secretary of the delegation.
Applicability of the 
Standing Orders.
Substituted by:
L.N. 195 of 1999.
21. (1) The Standing Orders contained in the Sixth Schedule
to the Act shall apply mutatis mutandis to the procedures which the
Committee shall follow and any reference in the Standing Orders to
Mayor, Deputy Mayor, Councillor and Secretary shall be deemed to
refer to the Chairman, Deputy Chairman, member of the Committee
and the Executive Secretary respectively.
(2) The meetings of the Committee shall be held following a
notice in writing which shall be made at least five days before such
meeting:
Provided that a meeting may be held without the need to
follow this procedure if there is unanimous agreement by the
members.
(3) Meetings shall be held at least once a month or at any other
shorter intervals as the Chairman may decide. Meetings may also
be called at the request of the least whole number above one-third
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 9
of the members in of office, and in such a case a notice in writing
shall be issued at least eight days before the meeting.
Councillors may 
attend Committee 
meetings.
(4) The meetings of the Committee shall be open to all the
Councillors.
Furnishing of 
copies of 
documents.
Substituted by:
L.N. 195 of 1999.
22. The Committee shall, if so requested by any Council,
Councillor or the Registrar and on payment for postage and other
necessary expenses which are incurred for the supply of any such
information, furnish:
(a) a copy of the agenda as circulated to members of the
Committee; and
(b) such other statements or particulars and a copy of such
other documents as are necessary to indicate the nature
of any item included in the copy of the agenda so
supplied:
Provided that the Committee shall, in all cases and
free of charge, furnish a copy of the agenda and
minutes to the Registrar; and
(c) a copy of the minutes so approved by the Committee.
Appointment of 
Sub-committees.
Added by:
L.N. 195 of 1999.
23. (1) The Committee may appoint Sub-Committees for the
purpose only of executing its functions better. The Sub-Committees
shall be presided by a Chairman who shall be a member of the
Committee and shall be composed of a number of other persons as
the Committee may deem necessary in the circumstances.
(2) The Chairman of the Committee shall be an ex officio
member of every Sub-Committee.
(3) A Sub-Committee may appoint a Secretary from amongst
its members.
(4) A Sub-Committee shall remain in office until -
(a) it has finalised the task for which it had been
appointed; or
(b) it is dissolved by the Committee; or
(c) the term of office of the Committee expires.
(5) Members of Sub-Committees shall serve on an honorary
basis.
(6) The meetings of Sub-Committees shall be recorded as
minutes of the Committee and shall be kept in the custody of the
Executive Secretary.
Annual meetings 
for councillors.
Added by:
L.N. 195 of 1999.
24. (1) The Committee shall once every year convene all the
Councillors in office for the meetings hereunder indicated:
(a) an annual meeting for all Mayors, to be chaired by the
Chairman or his delegate;
(b) an annual meeting for all Councillors, excluding
Mayors, to be chaired by the Chairman or his delegate;
and
(c) an annual plenary session of Mayors and Councillors,
10 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
to be chaired by the Chairman.
(2) The Committee may convene other meetings or plenary
sessions as it may deem necessary or whenever requested in writing
to do so by half the persons eligible to attend such meetings or
plenary sessions.
Annual regional 
meetings.
Substituted by:
L.N. 195 of 1999.
25. (1) The three members of the Committee who represent
the three regions shall, once a year as close as possible to the
annual meetings referred to in regulation 24, individually convene
and chair an annual regional meeting of all Mayors and Councillors
of their respective region.
(2) The Committee may convene other regional meetings as it
may deem necessary or whenever so requested in writing by half
the persons eligible to attend such regional meetings.
The Association to 
advise Minister on 
town-twinning.
Substituted by:
L.N. 195 of 1999.
26. (1) Any twinning between a capital city, town or village in
Malta and another locality in any other country shall require the
approval of the Minister after the Association has given the
Minister its opinion on such intended twinning.
(2) In establishing the twinning of localities, consideration
shall be given to the status of the localities due to be twinned such
that as far as possible the capital city or former capital cities of
Malta shall be twinned with a capital city or former capital cities of
other countries, and also as far as possible a city be twinned with
another city.
PART V
Officers and Employees
Full-time 
Executive 
Secretary.
Added by:
L.N. 195 of 1999.
27. The Executive Secretary shall act on a full-time basis.
Appointment and 
qualifications of 
the Executive 
Secretary and other 
employees.
Added by:
L.N. 195 of 1999.
28. (1) Subject to the provisions of article 110(6) of the
Constitution, the Committee may appoint such other employees as
the Committee deems necessary for the efficient discharge of the
functions of the Association so however that the Committee may
not employ more than two persons.
(2) The Committee may, after consulting the Registrar,
prescribe the qualifications to be possessed by, the technical,
administrative and office procedure to be followed by -
(a) any person appointed to the office of Executive
Secretary; and
(b) any other person appointed by the Committee.
Functions of the 
Executive 
Secretary.
Added by:
L.N. 195 of 1999.
29. (1) The Executive Secretary shall be the executive,
administrative and financial head of the Committee.
(2) Without prejudice to any provisions of these regulations,
the Executive Secretary shall:
(a) issue all notices and prepare the agenda in consultation
with the Chairman and attend all meetings;
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 11
(b) draw up the minutes of meetings of the Committee,
and if no Secretary is appointed for a Sub-Committee
in accordance with regulation 23(3), draw up also the
minutes of that Sub-Committee;
(c) submit a detailed annual administrative report to the
Chairman;
(d) cause to be submitted to the Committee and to the
Registrar estimates of the income and expenditure of
the Association during the next following financial
year;
(e) carry out any other duties that may be detailed or
delegated to him by the Chairman or by the
Committee.
Remuneration of 
Executive 
Secretary and other 
employees.
Added by:
L.N. 195 of 1999.
S.L.363.20
30. (1) The Executive Secretary shall receive a remuneration
equivalent to the highest remuneration payable to Local Council
Secretaries as prescribed in the Local Councils (Human Resources)
Regulations, or as amended from time to time.
(2) Without prejudice to the provisions of these regulations, the
provisions of articles 53 and 54 of the Act shall, whenever
applicable, apply mutatis mutandis to the Executive Secretary.
(3) The provisions of regulation 14(2), (4), and (5), regulation
15(3), and regulations 18, 19, 22 and 24, and from 26 to 32 of the
Local Councils (Human Resources) Regulations shall apply in
regard to the other employees of the Association.
Conditions and 
qualifications of 
Executive 
Secretary.
Added by:
L.N. 195 of 1999.
S.L.363.20
31. The provisions of regulations 6, 9, 11, 12, 13, 14(5) and
19(2) of these regulations and regulations 24 and from 27 to 32 of
the Local Councils (Human Resources) Regulations shall apply in
regard to the Executive Secretary.
PART VI
Finance
Request for funds.
Added by:
L.N. 195 of 1999.
32. (1) Each year the Minister responsible for finance shall
allocate funds to the Association which shall serve for the exercise
of its functions.
(2) The Executive Secretary shall by not later then the thirtieth
of September in each year make a written request to the Minister
through the Registrar for funds as determined in subregulation (1).
(3) Any monies declared to be a surplus in any financial year
shall not be set off against the sum allocated to the Association for
the next financial year.
(4) When submitting the request as indicated in subregulation
(2), the Executive Secretary shall submit also a draft of the
business plan.
Additional funds.
Added by:
L.N. 195 of 1999.
33. The Association may, after consulting the Registrar, raise
funds by means of a scheme providing for the collection of
contributions by Local Councils, designed to provide additional
funds to those allocated to it by the Government:
12 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
Provided that all funds collected in this manner shall be
used only in carrying out the functions of the Association.
Request for refund 
of expenses 
incurred.
Added by:
L.N. 195 of 1999.
34. All claims for the refund of payments incurred by members
of the Committee and employees during the course and for the
purposes of executing their duties shall be submitted, and duly
certified by the Executive Secretary on the appropriate form in
accordance with the Local Councils financial procedures:
Provided that any refund of expenses may only be effected
if there is prior approval by the Committee as to the nature of the
claim.
Administrative 
report.
Added by:
L.N. 195 of 1999.
35. (1) At the end of each financial year a detailed
administrative report shall be prepared by the Executive Secretary.
Such report shall -
(a) give an account to the Committee of the Committee’s
finances during the previous year;
(b) review the operating and financial results achieved
against the Committee’s stated objectives, plans and
budget; and
(c) include audited financial statements of the Committee
for the year that ended and the Committee’s retained
funds as at the year end.
(2) The annual administrative report shall be forwarded to the
Auditor General by not later than the thirty-first of March of each
year.
S.L.363.12
(3) The detailed annual administrative report shall be prepared
in the form specified in the Local Councils (Procedures)
Regulations.
(4) Within two weeks from the approval of the Committee and
by not later than the thirty-first of March of each year the Executive
Secretary shall forward a copy of the audited financial statements
and a copy of the budget to the Minister, the Registrar and to every
Council.
Appointment of 
auditors.
Added by:
L.N. 195 of 1999.
Amended by:
L.N. 57 of 2001;
L.N. 296 of 2001.
36. (1) The Auditor General shall appoint an auditor or
auditors to audit the accounts of the Association subject to such
conditions that he may deem appropriate. The appointment shall be
for a period of one year, renewable each year, for a total period of
not more than five consecutive years.
Cap. 396.
(2) The auditors of the Association shall submit their report by
not later than twelve weeks after the end of the financial year to the
Auditor General who shall immediately forward copies of the
report to the Minister, the Minister responsible for finance, the
Association and the Registrar. A copy of this report shall be laid on
the Table of the House by the Minister in the same manner as
provided in article 7 of the First Schedule of the Auditor General
and National Audit Office Act.
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 13
Applicability of 
several regulations.
Added by:
L.N. 195 of 1999.
S.L.363.01
S.L.363.02
S.L.363.03
37. (1) Without prejudice to the provisions of subregulation
(2), the Local Councils (Financial) Regulations, the Local Councils
(Audit) Regulations, and the Local Councils (Tendering)
Regulations shall apply mutatis mutandis for the Association, and
any reference, if applicable, in these regulations to Council, Mayor
or Secretary shall be deemed to refer to the Committee, Chairman
and Executive Secretary of the Association respectively.
(2) In those cases where the provisions of the regulations
mentioned in subregulation (1) are at variance with the provisions
of these regulations, the provisions of these regulations shall
prevail.
(3) The following provisions shall not apply in regard to the
Association -
S.L.363.01
(a) regulations 7(2)(c), 8, 9, 11(1), 13(2), 15, 16, 17, 18,
21(1), 32 and 43 (2) of the Local Councils (Financial)
Regulations;
S.L.363.02
(Audit) Regulations.
S.L.363.01
(Financial) Regulations shall be subject to the following
provisions:
(a) in regulation 11(5) of the said regulations, the words
"within the time limit stipulated in article 56(1) of the
Act" shall be read and construed as if substituted by
the words " in the month of September in any financial
year;"
(b) in regulation 13(1) of the said regulations, the words
"as stipulated in article 56(2) of the Act" shall be read
and construed as if substituted by the words "by not
later than the 15th October.".
14 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
FIRST SCHEDULE
Regulation 5
Form of Application for Election to the Executive Committee 
of the Local Councils Association
To the Electoral Commission
Surname .......................................................................
Name ...........................................................................
Local Council locality .................................................
I hereby propose the above-mentioned Councillor as a candidate for election of the
Executive Committee of the Local Councils Association to be held on the (date to be
printed on the form).
The Councillor shall contest these elections under the list hereunder indicated and
marked in the adjoining square:
  General List OR
  Regional List:
  Gozo OR
  Malta Majjistral OR
  Malta Xlokk
Proposer’s Name ....................................... Council Locality .............................
I.D. number ................................................ Signature ........................................
We hereby second the above-mentioned Councillor as a candidate for the same
elections.
Seconder’s Name ....................................... Council Locality .............................
I.D. number ................................................ Signature ........................................
Seconder’s Name ....................................... Council Locality .............................
I.D. number ................................................ Signature ........................................
I hereby declare that I accept the above nomination.
Date ............................................... ........................................................
........................................................
Signature of candidate
and I.D. number
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 15
The three regions shall be Gozo, Malta Majjistral and Malta Xlokk and each region
shall be made up of the following localities:
Gozo Rabat (Città Vittoria)
Fontana
Għajnsielem
Għarb
Għasri
Kerċem
Munxar
Nadur
Qala
San Lawrenz
Sannat
Xagħra
Xewkija
Żebbuġ
Malta Majjistral Mdina (Città Notabile)
Qormi (Città Pinto)
Żebbuġ (Città Rohan)
Siġġiewi (Città Ferdinand)
Attard
Balzan
Birkirkara
Dingli
Gzira
Għargħur
Ħamrun 
Iklin
Lija
Mellieħa
Mġarr
Mosta
Msida
Naxxar
SECOND SCHEDULE Amended by:L.N. 30 of 2000.
Regulation 6(1)
16 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
Pembroke
Pietà
Rabat
San Ġiljan
San Ġwann
San Pawl il-Bahar
Santa Venera
Sliema
Swieqi
Ta’ Xbiex
Mtarfa.
Malta Xlokk Valletta (Città Umilissima)
Birgu (Città Vittoriosa)
Isla (Città Invicta)
Bormla (Città Cospicua)
Żabbar (Città Hompesch)
Żejtun (Città Beland)
Birżebbuġa
Fgura
Floriana
Gudja
Għaxaq
Kalkara
Kirkop
Luqa
Marsa
Marsaskala
Marsaxlokk
Mqabba
Paola
Qrendi
Safi
Santa Luċija
Tarxien
Xgħajra
Żurrieq.
LOCAL COUNCILS (ASSOCIATION) ġS.L.363.06 17
(a) One ballot paper shall consist of a General List as follows:
GENERAL LIST
Note: The principle of proportional representation by means of the single
transferable vote is separately applicable to this list, and it should therefore be
marked with preferences commencing from 1 as a separate list.
THIRD SCHEDULE Amended by:L.N. 195 of 1999.
Regulation 6(10)
Form of Ballot Papers
18 ġS.L.363.06 LOCAL COUNCILS (ASSOCIATION)
(b) A second ballot paper shall consist of a Regional List, with the necessary
permutations, as follows:
REGIONAL LIST
Either Gozo
or Malta Majjistral
or Malta Xlokk
Note: The principle of proportional representation by means of the single
transferable vote is separately applicable to this list, and it should therefore be
marked with preferences commencing from 1 as a separate list.
